Here’s a short guide on how to accurately and efficiently submit invoices for services rendered. This guide aims to streamline the payment process, ensuring timely compensation for your hard work. Please follow these guidelines closely to facilitate a smooth and hassle-free billing experience.
1. Invoice Format and Details
- Follow the format in the Sample Invoice. Include your details, task descriptions, hours, rates, and payment information.
2. US-Based Contractors
- US-based contractors must include a completed W-9 form with their first invoice.
3. Including Time Reports
- Attach a Toggl report or similar documentation for billed hours.
4. Entity Tagging
- If working for multiple entities, clearly indicate the correct entity on the invoice.
5. Invoice Submission Timeline
- Invoices should be submitted by the 5th of each month for the previous month's work. Delays may cause payment postponements.
6. Payment Processing Timeline
- Invoices are usually processed within 2 weeks of submission.
- If additional verification is needed (e.g., missing documentation, entity clarification), processing may take longer.
7. Email Submission
- Send invoices to the appropriate entity's accounting email: